A document controller is responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
Duties and Responsibilities of a Document Controller
Set up, copy, scan and store documents
Create templates
Manage requests for documentation
File documents in physical and digital records and ensure appropriate storage
Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
To liaise with and distribute project related information with all levels of the project team and potentially external parties
Manage the processes around documentation within the organisation
Maintain confidentiality around sensitive documentation
Prepare ad-hoc reports on projects when required
Document Controller Training Syllabus
1. Introduction to Document Control
2. The Basics of Document Control
3. Document Identification
4. Document Classifying, Filing & Information Security
5. Documents Lifecycle
6. Document Distribution
7.A Project Document Control
7.B Unit 7-B: As-Built and Final Documentation
8. Document Control Procedures and Specifications
9. Electronic Document Management Systems
10. Interactions with project teams, engineering teams, managers
Certification Examination
Document Controller course
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